Huntsville, AL, USA
Gleason Research Associates, Inc.

Position Title: Mailroom/Distribution Specialist

Level: 9

FLSA Classification: Non-Exempt

Location: Onsite


Job Duties and Responsibilities may include, but are not limited to:

·         Receive, sort, distribute, and manage both incoming and outgoing mail and deliveries for the organization.

·         Coordinate the distribution of packages within the building to ensure timely and accurate delivery to recipients.

·         Sort deliveries according to organizational codes, using references to ensure compliance with both old and new codes.

·         Conduct daily inspections of common areas, mailrooms, and shipping areas to maintain cleanliness and orderliness.

·         Assist the workforce with packaging and shipping tasks.

·         Manage and maintain all requirements for packaging materials.

·         Utilize ASTS software to track all incoming freight packages, notifying recipients and accurately documenting final delivery or pickup.

·         Fulfill, maintain, and update the Standard Operating Procedures (SOP) for delivery as needed.

·         Respond to staff inquiries and provide general support for facility-related issues.

·         Assist center staff in handling any issues with frustrated freight.

·         Support motor pool with the distribution and tracking of directorate-assigned GSA vehicles.

·         Assist property and facilities teams as directed.

·         Maintain a consistent daily work schedule to ensure accessibility to the mailroom and shipping areas (must remain at work until 4 PM daily).

·         This role is classified as essential. The employee is expected to be on-site during weather-related closures and emergencies to maintain operational continuity.


·         High school diploma and four years of experience are required. A Bachelor’s degree may substitute for four years of experience, while an Associate’s degree can substitute for two years of experience.  Further training or certification in facilities management or related field is a plus.

·         Previous experience in mailroom operations, package handling, or facilities management preferred.

·         Strong communication, interpersonal, organizational and time management skills required.

·         Proficient in using computer systems for inventory management and record-keeping.

·         A team player with a problem-solving attitude.

·         Must be able to obtain a U.S. Government Security Clearance


Physical Requirements:

  • This position may require standing, walking, bending, kneeling, stooping and crouching. The employee must be able to lift and/or move items over 50 pounds.


Please apply on-line at

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