San Diego, Ramona, CA 92065
Kingsbarn Equestrian Ventures, LLC
Ranch Operations Manager
Reports to Operating Partners of Kingsbarn Equestrian Ventures, LLC –
Steven Prescott and Victoria Prescott
Manage ranch hand hiring and interview process. Develop and maintain ranch hand job descriptions and work schedules providing adequate staff coverage and completion of facility day-to-day operations:
– Arena watering, dragging and footing maintenance
– Pen/stall cleaning, addition of shavings/bedding (Collaborate with lead ranch hand)
– Animal feeding, watering and moving (Collaborate with lead ranch hand)
– Filling and cleaning of water troughs and cleaning and maintenance of automatic waterers, water faucets and feeders (Collaborate with lead ranch hand and maintenance)
– Stable services (turn in/out, blanketing, grain, etc.)
– Produce staff assignments/resource allocation for events and projects, as needed
– Research, review, and recommend to management personnel actions such as hiring, pro- motions, transfers, discharges, disciplinary measures, and employee development and incentives.
– Implement and enforce company procedures and safety policies
Oversee short-term and long-term maintenance projects:
– Fence repair, replacement and painting (wood rail and post, iron pipe) (Collaborate with maintenance)
– Shelters and outbuilding repair (Collaborate with maintenance)
– Weed abatement (mowing, weed-whacking, manual weeding, manual brush trimming/ cutting) (Collaborate with maintenance)
– Rain erosion control (Collaborate with maintenance)
– Ground maintenance and landscape care (Collaborate with maintenance)
– Vehicle, tractor, machinery, and tool cleaning and maintenance (Collaborate with maintenance)
– Road and trail maintenance (Collaborate with maintenance)
Order ranch supplies, feed, necessary tools and materials:
– Maintain supplier relations and identify opportunities to reduce ranch operating costs
– Identify efficiencies in ranch hand work by purchasing necessary tools and potential implementing software and technology
Manage trainer and client relations:
– Attract and retain top quality independent contract trainers, execute trainer contracts and ensure trainers follow company policies and procedures
-Maintain communication with independent trainers to ensure their needs are met and notify them of ranch maintenance/repairs/construction and events that may interfere with their regular training schedules, checking for possible conflicts
– Manage ranch calendar of events and projects
– Proactively build trusting client relationships, collect regular feedback and act upon it to improve ranch operations
Promote the ranch with the goal to improve its reputation:
– Work with Steven and Victoria on new ranch website
– Collaborate with marketing consultants and come up with effective advertising strategy
– Maintain website calendar and manage website updates
Identify and implement new revenue streams
– Prioritize expansion of facility client base – boarders, trainers, events
– Collaborate with Steven and Victoria to develop new revenue streams
Office Management – Using Quickbooks Online
– Manage accounts receivable/payable, invoicing and payroll
– Manage banking (maintain accurate banking records, deposits, expenses) (Collaborate with Victoria and company Controller)
– Set up payroll service for employees, report hours to payroll service
Manage Shows/Events
– Promote the ranch as an event venue / Advertising
– Maintain Event Calendar
– Negotiate and prepare event contracts
– Schedule onsite event personnel both staff and volunteer
– Coordinate set-up/preparation and clean up
– Coordinate unforeseen event issues (parking, attendee needs)
– Event security
– Obtain show sponsorship, ribbons, prizes
– Complete financial accounting of each show with income/expenses, including staff hours (Collaborate with Victoria)
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